Manage the information portfolio

Information portfolio governance provides the framework for understanding how data flows through your application landscape and how it supports core business capabilities. Understand the architecture dependencies created by information exchanges between applications. This visibility helps identify integration points, potential bottlenecks, and areas where failure could disrupt downstream systems or business processes. Assess the impact of application and server outages on business capabilities to strengthen resilience planning. Document where sensitive data is used, stored, and transferred to ensure compliance with data protection regulations and to mitigate security rislks. By managing your information portfolio with precision, you gain control over data integrity, operational continuity, and strategic alignment between IT and business.

Alfabet supports two use cases to manage the exchange of data. . The use cases Basic Data Management and Advanced Data Management are mutually exclusive and only one may be enabled. The use case Basic Data Management is available per default. The Advanced Data Management use case must be enabled by your solution designer.

With the Basic Data Management use case, Business Object Categories and Business Objects data workbenches can be accessed via the navigation pane. The transfer of data by information flows is captured via business objects, which are at the leaf level of the business object category > business object hierarchy. Data attributes and CRUD (Create, Read, Update, Delete) operations are captured for the business object.

The use case Advanced Data Management focuses on business data as the key asset to understand where data is stored, how it is transferred, and how it is used so that your company can ensure compliance with data protection regulations and enforce data governance policies. Business data are concrete, logical instances of business objects, which represent an abstract entity such as a customer or employee. For example, the high-level business object Employee might have two different business data Employee HR and Employee Reporting.

The Advanced Data Management use case adds the class Business Data to the leaf level of the hierarchy Business Object Category > Business Object > Business Data. Please note the following:

• Business Object Categories, Business Objects. and Business Data data workbenches can be acceess via the navigation panel.
• Business data can be captured in the Business Data data workbench where it can be assigned to a parent business object and its data protection requirements specified. The business data content area provides views to capture evaluations such as the DPIA rating, the attributes of the business data, and CRUD usage.
• Data usage and CRUD (Create, Read, Update, Delete) operations are maintained directly on the business data.
• A Business Data data workbench is available in the business object content area and a Business Data Governance view shows all business data associated with the business object, the compliance of the data, and analysis of its attributes.
• A Transferred Business Data view is available in the information flow content area where transferred data can be captured from the perspective of the incoming or outgoing information flow.
• Business data is shown in the business questions Where do we use sensitive data? and Where is our data processed?

	Manage technology standards by assessing information dependencies with the business question What are our architectural dependencies?
	The business question Where do we use sensitive data? helps you to identify inconsistencies and redundancies in the way business data are used in the IT landscape and identify potential risks you to your company's sensitive data.