Create a user profile

The user profile configuration specifies which functionalities are available to a user logging in with the user profile.

  • Class settings have been created for all object classes for which the standard configuration shall be overwritten.
  • The class settings have been assigned to a view scheme.
  1. Go to the Admin tab in Alfabet Expand.
  2. Right-click the User Profiles node and select New User Profile.
  3. Set the following attributes of the user profile:
    • Name: Enter the name of the user profile that users will see on the Alfabet user interface.
    • Description: Enter a short description. The description will be displayed in the user profile selector on the Alfabet user interface.
    • View Scheme: Select the view scheme containing the class settings applicable to the user profile.
    • Type: Select whether users accession the Alfabet user interface with this user profile will have Read only or ReadWrite access permissions to objects.

      A user logged in with a ReadWrite user profile cannot edit all objects. The access permissions assigned to each object apply.

    • Is Administrative User Profile: Select True if the user profile is for administrative users. A user logged in with an administrative user profile has access to all objects, document folders, configured reports and standard views including those specified as administrative. If the checkmark is not set, users will only have access to object and document folders for which they have access permissions and will not have access to any standard views or configured reports that are specified to be administrative.

      Business functions, views, and custom report views are defined as administrative only with their Restrict to Administrative User Profile attribute.

    • Use for Anonymous Users: Only set this attribute to True for one user profile which should be used as the default user profile that persons defined as anonymous users should use to access Alfabet with. Make sure that the user profile is a ReadOnly user profile. Otherwise, the definition will be ignored.

      IIf you define more than one user profile as the default user profile for anonymous users, the first user profile in the alphabetical order of user profiles will be used as the default user profile for anonymous users. All other definitions will be ignored.

    • Classes for New-Menu: Open the editor and select the object classes for which a user shall be able to define new objects via the New button in the masthead of the Alfabet user interface. Click an object class in the left field to move it to the selected classes field on the right. You can change the order of classes in the drop-down list by sorting the selected classes with the up and down arrow buttons on the upper right of the field.

      You can select more than 9 object classes, but a keyboard shortcut will only be available for the first 9 object classes listed in the drop-down list of the New menu.