Capture business data

In the navigation panel, click Information Architecture > Business Data to open the data workbench for business data.​

Add a new business data. Click the New button to open the wizard.

Edit an existing business data. Select the checkbox   for the business data you want to edit and click the Edit   button to open the wizard. The Go to Step ​ field displayed at the bottom of the wizard should show Basic Data so that you can capture the mandatory information about the business data.

Define the business data's basic data. Define the following fields in the wizard and click OK or Next to save your data. All mandatory fields must be defined to create the business data and save it.

• Name: (Mandatory) Enter a unique name for the business data. The use of a comma (,) in the name business data is not recommended. To assure correct handling, the comma (,) will be replaced by a period (.) in conjunction with the display of business data in the CRUD matrices.
• Version: (Mandatory) Enter a version number for the business data. The name and version number of the business data should be unique.
• Data Category: (Mandatory) Assign the business data to a data category. The business data is typically the instantiation of the data category.
• Business Capability: (Recommended) Select the business capability that the business data is relevant for.

  business capability

  A business capability is a high-level description of what is done in a company to meet its business objectives. Market development, product development, and support and services are examples of business capabilities.

• Data Classification: Classify the business data based on data protection requirements. Possible options are: Confidential - Non-Personal Data, Confidential - Personal Data, Restricted, Unrestricted, and Unknown
• Description: Enter a meaningful description that will clarify the purpose of the business data.

An application can be a source of an outgoing information flow and the target of an incoming information flow. The information flows transfer the business data that applications either create, read, update, or delete (CRUD).

1. In the navigation panel, click Information Architecture > Information Flows to open the data workbench for information flows.​ The syntax of the information flow name is: <Source Application> > <Target Application>.
2. In the data table, click the navigate  button of the information flow you want to define. Go to the Overview tab and open and scroll to the Business Data page and open it.
3. Click New > Create Business Data and define the business data's basic information or click Add Existing Business Data to select a business data that is in the repository. Click OK or Next to save the data.

An application can be a source of an outgoing information flow and the target of an incoming information flow. The information flow transfers the business data that applications operate on. The application can create, read, update, delete (CRUD), or process the business data. The application's information flows may also use the business data.

In the navigation panel, click Application Architecture > Applications to open the data workbench for applications.​ In the data table, click the navigate   button of the application whose use of business data you want to define. Go to the Overview tab and open and scroll to the Business Data page and open it.

Select the checkbox  for the business data you want to edit and click the Business Data Usage button to open the editor to define how the application operates on the business data. Select all checkboxes that are relevant for the application and click OK to save the specification.

Specify the usage of the business data by the source or target application or the information flow. In the Overview tab of the application, click either the application displayed in either the From (Source) Owner attribute or To (Target) Owner attribute to navigate to the application. In the Information Portfolio tab, scroll to the Business Data page to open it.​ Select the checkbox   for the information flow you want to edit and click the Business Data Usage button to open the editor to define how the application operates on the business data. Select all checkboxes that are relevant for the application and click OK to save the specification.

• Create: Select if the business data can be created by the application.
• Is Input: Select if the business data can be used by any of the application's incoming information flows.
• Read: Select if the business data can be read by the application.
• Is Output: Select if the business data can be used by any of the application's outgoing information flows.
• Update: Select if the business data can be updated by the application.
• Delete: Select if the business data can be deleted by the application.
• Processing: Select if the application processes information pertaining to the business data. Processing indicates that the business data is handled in the context of the relevant object without the data being altered, created or deleted. The data is typically kept locally so that a desynchronization results between the processed business data and the system(s) of records for the business data.

  Typically, it is not the raw data that is processed but some aggregation or abstraction of the business data (for example, data in an operational data store or an OLAP-based reporting solution).

• Business Data Usage Comments: If required, provide additional information about the business data usage.