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  1. Alfabet help
  2. Getting Started
  3. Authorized users and user groups
  • Welcome to Alfabet
  • Learn the basics
    • Log in to Alfabet
    • Change your password
    • Set your default user profile
    • Specify the color theme for your user interface
    • Specify your email address and picture
    • Change the language of the interface
    • Render your data in compact mode
    • Overview of the user interface
    • Navigate through the user interface
    • Navigate via keyboard through the user interface
    • Search for your data
    • Search for a data workbench or business question
    • Save your favorites
    • Communicate with your colleagues
    • Share content with your colleagues
    • Share a URL with your colleagues
    • Store your user context settings
    • Save your data
    • Export your data
    • View your notifications
  • Understand access permissions
    • User profiles
    • Authorized users and user groups
    • Roles
  • Maintain and plan your IT architecture
    • Methodology and the class model
    • Data capture and maintenance
    • Improve the quality of your data
    • Data analysis with business questions
  • How to use data workbenches
    • Define the data you want to see
      • Add and remove columns
      • Reorder columns
      • Set the fixed column position and remove freeze
      • Reorder the data in columns
      • Filter the data in the data table
    • Add new assets and edit existing data
    • Edit data with the help of guided data entry
    • Generate and translate text fields with AI
    • Visualize your data in reports and business charts
      • Set up the bar chart
      • Set up the line chart
      • Set up the pie chart
      • Set up the radar chart
      • Set up the doughnut chart
      • Set up the board visualization
      • Set up the Gantt chart
      • Set up the matrix report
      • Set up the portfolio chart
      • Set up a card
      • View preconfigured reports
      • Add a visualization to the content repository
  • How to use content areas
    • Edit data in a content area
    • Change content areas to your advantage
      • Set filters for a content area
      • Add or remove content in a page in a content area
      • Save content to the content repository
      • Change the settings for a content item
      • Change the size of a content item in a content page
      • Change the order of content items in a content page
      • Add a new content page to a content area
      • Remove a view from a content page
      • Remove a page from the content area
      • Delete a content page
      • Export a content page
      • Restore the default content page
      • Share content with your colleagues
      • Manage your content repository
  • Understand workflows
    • Trigger a workflow
    • Take care of your workflow activities
  • Design diagrams visualizing your IT landscape
    • Specify the basic settings to design your diagram
    • Add existing assets to the diagram
    • Add connections between diagram items
    • Use placeholders for assets in the diagram
    • Add referenced assets to the diagram
    • Delete and remove diagram items
    • Change the look of diagram items and shapes
  • How to design and manage storyboards
    • View your storyboards
    • Create and manage storyboards for your user community
      • Create a storyboard
      • Design the storyboard
      • Specify access to the storyboard
  • Complete your data collection tasks
  • Get help if you're lost

Authorized users and user groups

The assets that you can see in Alfabet will depend on the user profile that you access the product with. But the ability to add and edit assets depends on the authorization defined for the asset. The user who adds an asset to the repository is the authorized user by default. This can be changed at any time to another user by the current authorized user.

asset

An asset is a term that refers to an IT artifact such as an application, business capability, component, etc. captured in the data repository. In the technical sense, assets are objects based on object classes.

More users can be given read-write permissions to an asset by specifying one or more authorized user groups. All users belonging to the authorized user group have the same access permissions as an authorized user.

To change the authorized user or specify one or more authorized user groups, open the panel to edit an asset and scroll to the Authorized User or Authorized User Group fields to change the asset's authorization.

Click here to see how. 

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