Maintain and plan your IT architecture

Maintaining accurate data and gaining business insights from your data is fundamental to strategic IT portfolio management. The typical day-to-day tasks in Alfabet will be to capture and regularly maintain information about the assets in the IT architecture and use that information to make informed and strategic business decisions about your IT portfolio. Data quality scores and data completeness are measured along all stages of IT portfolio management so that you always know how reliable your data is and where information gaps need to be addressed.

The following describes a general sequence of user activities based on the user profiles used to access Alfabet.

NUMB_1 

Set up Alfabet and import data. This is the first set of activities that must be done before Alfabet can be productively used by the user community. Users with an administrative user profile logging in via the Portfolio Admin user profile will create user accounts and user groups in Alfabet, configure relevant evaluation and reference data, and import initial data to the repository.
NUMB_2 

Capture and maintain data. After data is initially imported, users typically continue with data capture activities. This might include adding more information to the data that has been imported as well as adding new data to the repository. Your user profile determines what kind of data you can capture and maintain:

  • Users with the Application Manage user profile can capture applications and manage application lifecycles.
  • Users with the Technology Manager user profile can capture components and manage their lifecycles.
  • Users with the Portfolio Manager user profile can capture and maintain data for applications, components, and any other asset information that they have access permissions for.
NUMB_3 

Analyze the IT portfolio with out-of-the-box business questions. Users with the user profiles Portfolio Manager and Portfolio Analyst have access to all licensed business questions and analytics in Alfabet.