Add new assets and edit existing data

Add a new asset. If you have write permissions, you can add a new asset to the repository at any time while working in Alfabet by using the orange New button in the masthead.

Select one of the options in the New menu to open an editor to capture the basic data. The   button is only displayed to users that have write permissions.

Click here to see how. 

Add a new asset to a data workbench. Typically you will add assets to the repository when you are working in data workbenches. For example, click the   button in the Applications data workbench to open an editor to capture the basic data for a new application. Only fields with an asterisk (*) are mandatory. Click Close or click the Close and Continue as Guided Editing button to edit the data with the help of the guided data entry capability.

You will see all assets relevant for the data workbench and be able to edit the ones that you have permissions for based on your status as an authorized user or a member of an authorized user group . A lock   symbol is displayed for assets that you do not have write permissions for.

Click here to see how. 

Edit a single asset directly in the data table.

• Type text directly in a cell and press ENTER to save.
• Select the value in the drop-down list, or date picker  and press ENTER to save. If you see an Advanced Search link on the bottom of a drop-down list for selection of assets, you can click the link to open a selector.
• If multiple values can be defined in a cell, you will see the selected values on top of the drop-down list. Click an entry in the selector to select or clear.
• In drop-down lists and selectors, hover over the   symbol to view an explanation of the value. If the Description field is specified for an asset like an application, ICT object, etc., you can hover over the   symbol to see the asset's description.
• Some columns may show references to other assets. For example, if the Provided Capabilities column is in an application data workbench, the business capability that the application supports is displayed. If the referenced asset has a grey border that gets darker when you point to it, you can single click it to open a preview that shows basic details about that asset. The preview is editable so you can update data on-the-spot. Double click it to navigate to the content area.
• Some columns may show a colored frame in a cell. This could indicate that a data quality issue exists. The frame is colored differently based on the type of data quality violation. Point to the colored frame to display a tooltip about the required data. Once the data quality violation is resolved. the colored frame is no longer displayed.
• URLs are displayed as a link. Click the link text to navigate to the external URL. Click in the field next to the text to edit the link. You can define the link target and a link text to display instead of the target URL.

Click here to see how. 

Edit multiple data at once in the data table.

You can edit multiple assets at once if you are setting the same values for one or more attributes. You can also search for assets where a specific attribute is not defined and where the assets all require the same value.

If necessary, set filters to focus on the assets you want to change. Select the checkboxes  for the assets you want to edit. Change the value in the cell of one of the assets you have selected. An editor displaying all of the selected assets will open with the valued changed for those assets.

You can change other values in any other columns in the editor. The changed value will be applied to all assets displayed in the editor.

Click OK to apply your changes and close the editor. The data is still selected in the data table. Clear the selected checkboxes   for each row.

Click here to see how.