Data requirements for "Who owns which applications?"

This business question focuses on the roles Business Owner and IT Owner in the company and examines which organizations have responsibility for applications. The best-practice recommendation is that a business owner and IT owner are documented for every application.

MM_WhoOwnsWhichApplications 

To have meaningful data for the business question Who owns which applications?, you must import and capture the following information about the applications and organizations in your company:

Class Attribute Mandatory Explanation

Application

Name

x

The name of the application.

Start Date

x

The start date is the date when the application is actively used.

End Date

x

The end date is the date when the application is no longer used.
Object State

Describes the use of the application in the real word. This can be understood as the operational status of the application. Possible values are:

  • Plan: The application is proposed to be used and still in the stages of planning and building.
  • Active: The application is currently being used. The active period begins with the application's start date and stops with the end date.
  • Retired: The application is no longer used.

The object state should be changed from Plan to Active once the application's start date is reached. It should be changed to Retired when the application's end data is reached.

Status

Specifies the approval status of an application and determines whether or not the application can be edited or deleted. Possible values are:

  • Draft: The application has only mandatory data defined.
  • Under Review: The application is documented and being reviewed. An application with this release status cannot be deleted.
  • Approved: The application has been approved by the responsible stakeholders. An application cannot be deleted when it has an approved release status. An application with this release status cannot be deleted.
  • Data imported: The data regarding this application has been imported from an external system. Additional changes may be required to improve the data quality. An application with this release status can be deleted.
  • Trash: The application is no longer valid and can be deleted.

Organization: Business Owner

Required for business question

The role Business Owner is responsible for managing the functional requirements of application.

Organization: IT Owner

Required for business question

The role IT Owner is typically responsible for approval decisions about the applications.

Organization

Name

x

The name of an organization.

Parent Organization

Every organization on the second level of the hierarchy and lower should have a parent organization defined. This enables the aggregation of applications that are owned by a lower-level organization up to the second-level organization.