Set the currency for cost analytics

You can change the currency name, currency code, and currency symbol currently specified for Alfabet. The currency is used to capture the costs in your IT portfolio.

One currency must be defined as the enterprise base currency (EBC), which is the principle currency used by the company. For each of the currencies defined, you can define currency units that allow a multiplier or factor to be used in order to simplify capturing currency values for that currency. For example, if the currency unit T€ = 1000€ is configured for the currency EUR with a factor = 1000, users could define 30 T€ to represent 30000€.

The currency symbol should be set before you import costs for objects. The currency symbol cannot be changed for costs that have already been imported. If you change the currency symbol at a later stage, all costs entered or imported before the change will continue to use the old symbol.

  1. In the navigation pane, expand Configuration > Reference Data > Currencies.
  2. Click New > Create New Currency.
  3. Define the following:
    • Standard Currencies: In order to fill the Currency Name, Currency Code, or Currency Symbol fields with a standard currency, select a currency in the field and click the Copy button. The values copied to the Currency Name, Currency Code, or Currency Symbol fields can be modified, if needed. If you do not select a standard currency, you must manually define the Currency Name, Currency Code, or Currency Symbol fields.
    • Currency Name: Enter a name for the currency. When a user defines a card visualization for a data workbench or an indicator card, the currency name is displayed in the drop-down list of the unit selector field.
    • Currency Code: Enter a code for the currency. A maximum of 10 characters is possible.
    • Currency Symbol: Enter a symbol for the currency. The currency symbol will be available in the Currency fields available in the various page views. Users should be able to easily understand the relation of the currency unit to its currency by means of the given symbol (for example, T€ = 1000E).
    • Is Enterprise Base Currency: Select the checkbox if the currency is the enterprise's principle currency (EBC). The EBC is used to calculate currency exchange rates for all other currencies defined in this view. The EBC is set per default in editors if no currency is defined for the specific context (for example, for a project). The currency can be changed in the editor by the user as needed. Only one of the available currencies can be defined as the EBC. A currency unit cannot be defined as an EBC.
    • Is Default Currency: The default currency is automatically used for cost reports that do not provide the possibility to define currencies and for card reports and indicator cards defined to use the default currency as unit for a monetary value. Select the checkbox if the currency is to be displayed per default in the Currency fields available in the various cost reports. Only one of the available currencies or currency units can be defined as a default currency.