Define responsibilities for the application

Assigning users and organizations to roles is critical to understanding responsibility for assets in the IT and is required to answer the business question Who is responsible for our assets?.

Responsibilities are based on preconfigured role types. Your company may also configure custom role types via the Portfolio Admin user profile. Depending on the role type, a specified user and/or a specified organization may fulfill the responsibility for the application. A user assigned responsibility via a role has read-only permissions to the application. To change data about the application, they must also be specified as an authorized user or member of a n authorized user group.

Roles can be assigned to an application in the Applications data workbench or the application content area via Overview > Responsibilities.

Each role column represents the responsibility that a user or organization has for the application. A person can have one of the following roles or a custom role added by your company:

• Application Manager: A person who is the subject matter expert for an application from a functional and technical point of view.
• Architect: A person who is responsible for the governance of the application.
• Business Owner: A person or organization that owns the application and is responsible for managing the functional requirements.
• IT Owner: A person or IT organization that owns the application and thus typically responsible for approval decisions.
• Stakeholder: A person or organization that has an interest in the application and therefore requires read-only access permissions.

An organization can have one of the following roles or a custom role added by your company:

• Business Owner: A person or organization that owns the application and is responsible for managing the functional requirements.
• IT Owner: A person or IT organization that owns the application and thus typically responsible for approval decisions.
• Operations: An IT organization responsible for the operations of the application.
• Stakeholder: A person or organization that has an interest in the application and therefore requires read-only access permissions.

1. Click a column cell to open a selector to define the role for the application. Depending on the role column, the selector may have a section for both Person and Organization.
2. Expand the relevant section and select the person or organization to assign their role to the application.