Document the business data that the application operates on

An application can be a source of an outgoing information flow and the target of an incoming information flow. The information flow transfers the business data that applications either create, read, update, or delete (CRUD).

In the data table, click the navigate  button of the application you want to define. Go to the Information Portfolio page and open and scroll to the Business Data view and open it.

Create business data. Click New > Create Business Data and define the business data's basic information or click Add Existing Business Data to select a business data that is in the repository.

• Name: (Mandatory) Enter a unique name for the business data. The use of a comma (,) in the name business data is not recommended. To assure correct handling, the comma (,) will be replaced by a period (.) in conjunction with the display of business data in the CRUD matrices.
• Version: (Mandatory) Enter a version number for the business data. The name and version number of the business data should be unique.
• Data Category: (Mandatory) Assign the business data to a data category. The business data is typically the instantiation of the data category.
• Business Capability: (Recommended) Select the business capability that the business data is relevant for.

  business capability

  A business capability is a high-level description of what is done in a company to meet its business objectives. Market development, product development, and support and services are examples of business capabilities.

• Data Classification: (Recommended) Classify the business data based on data protection requirements. Possible options are: Confidential - Non-Personal Data, Confidential - Personal Data, Restricted, Unrestricted, and Unknown
• Description: (Optional) Enter a meaningful description that will clarify the purpose of the business data.

Specify the usage of the business data by the application or the information flow. In the Business Data view, click the Business Data Usage button to open the editor to define how the application operates on the business data. Select all checkboxes that are relevant for the application and click OK to save the specification.

• Create: Select if the business data can be created by the application.
• Is Input: Select if the business data can be used by any of the application's incoming information flows.
• Read: Select if the business data can be read by the application.
• Is Output: Select if the business data can be used by any of the application's outgoing information flows.
• Update: Select if the business data can be updated by the application.
• Delete: Select if the business data can be deleted by the application.
• Processing: Select if the application processes information pertaining to the business data. Processing indicates that the business data is handled in the context of the relevant object without the data being altered, created or deleted. The data is typically kept locally so that a desynchronization results between the processed business data and the system(s) of records for the business data.

  Typically, it is not the raw data that is processed but some aggregation or abstraction of the business data (for example, data in an operational data store or an OLAP-based reporting solution).

• Business Data Usage Comments: (Optional) Provide additional information about the business data usage.