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  1. Alfabet help
  2. Contract Management
  3. Specify contract items to refine the contract
  • Begin with contract management
  • Capture your contract library
    • Capture contract data
    • Assess the costs of contracts and contract items
    • Specify contract items to refine the contract
    • Specify the deliverables of contracts and contract items
    • Reviewing the contracts associated with an asset
    • Capture contract group data
    • Assign contracts to contract groups
    • Visualize the contract group hierarchy
    • Analyze: What is our vendor roadmap?
      • Review the organizations buying our contracts
      • Review the vendors and organizations providing contracts
      • Identify the contracts that will end soon
      • Understand future vendor roadmap
      • Identify excess contracts
      • Identify expensive contracts
  • Align your contracts with the IT architecture
    • Specify the deliverables of contracts and contract items
    • Analyze: Which contracts should we review?
      • Identify the most critical contracts
      • Identify cost savings
      • Identify contracts relevant for planned architecture changes
      • Focus on contracts provided by a vendor or organization
      • Identify contracts relevant for a part of the business

Specify contract items to refine the contract

A contract item is a part of a contract that a specified organization is typically responsible for maintaining or acting upon. Each contract may have unlimited number of contract items defined.

Contract items may have different lifecycles than the contract it is defined for. You can capture costs as well as specify the contract deliverables for each contract item. The contract item inherits the authorized user definition from its parent contract.

contract deliverable

A contract deliverable is the obligated deliverable that must be provided to fulfill the terms of a contract or contract item. A contract deliverable has a delivery date and a quantity that must be delivered as well as the application, component, physical server, or virtual server that is targeted by the deliverable.

  1. Go to the contract's content area > Overview > Contract Items.
  2. Click New > New Contract Item.
  3. Capture the basic data including the start and end date for the contract item and click OK to close the editor.
  4. In the data workbench, specify the one-time cost, monthly cost, and currency directly in the data workbench. Click the ThreeDots_Black 3-dots button >  RescanIndicators  Refresh Content Item button to update the contract costs.
  5. Navigate to the contract items content area > Architecture Context and specify specify the deliverables of the contract item.

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